Facility Use Guidelines

The Hughes-Trigg Student Center primarily operates to support students, departments, and guests in extracurricular pursuits, and to maintain that function, does not regularly serve as an academic or classroom facility. Additionally, in order to provide a safe environment and protect our recent multi-million-dollar renovation, we expect all clients and visitors to respect the facility and adhere to the guidelines below. Additionally, use of space and resources may be denied in the case of:

  • Events may create a health or safety problem for the èßäÊÓƵapp community.
  • The advocacy of any action that is in violation of law.
  • Organized fundraising activities, except by special permission of the Vice President for Development and External Affairs and the Vice President for Business and Finance.
  • Political activities inconsistent with the University’s status as a non-profit, tax-exempt corporation, including but not limited to organization of political blocs or special interest groups for political action.
  • Events that jeopardize the tax-exempt status of the University or the tax-exempt status of its property or bonds.

 

Tabling

External Client may reserve one of three outdoor “West Bridge” tables or one of two indoor tables, with intent to promote services and/or business for a fee (See Reservation Rates and Fees). The following are stipulations related to the use of HTSC tables:

  • Tabling hours are from 10:00 a.m. – 4:00 p.m.
  • Advertisement is limited to the space at or next to the table; entities cannot solicit around the entire Student Center
  • Promotional materials must be handed out from the table location and are not allowed to be placed on other surfaces around the building.
  • We do not allow tabling for entities that are in direct competition with our èßäÊÓƵapp partners; Dedman Recreation Center, The Market, or Campus Dining.

Decorations

Clients may provide decorations for events, according to the following guidelines:

  • Decorations or displays must be free standing and be no closer than 18 inches to the ceiling or adhered with painter’s or artist’s tape.
  • Do not use nails, pins, or other adhesives to place signs on walls, windows, or doors.
  • Do not hang materials from the ceiling, fire sprinklers, or light fixtures.
  • All decorations and materials must be removed by the end of your reservation time. Anything left behind may be disposed of, and charges may be assessed.
  • Prohibited decoration items include but are not limited to: Candles/incense, Grill/open flames, smoke or fog machines, propane, spray paint, and other flammable materials, glitter, confetti, silly string, Pets and other animals including Emotional Support Animals(ESA’s); Service Animals are permitted.

Prohibited Items

Items not permitted in HTSC include:

  • Candles, incense
  • Grills, open flames
  • Smoke and fog machines
  • Propane, spray paint, and other flammable materials
  • Glitter, confetti, silly string
  • Pets and other animals (service animals are permitted)
  • Bicycles, skates, skateboards, scooters, sneaker skates
  • Portable or space heaters
  • Personal refrigerators
  • Essential oil/scent diffusers

Before using paint or other craft or art supplies, please consult with a member of the Student Center and Activities staff. Failure to use paint and other materials responsibly may result in cleaning or damage fees and loss of HTSC reservation privileges.

Lost and Found

Hughes-Trigg Student Center is not liable for items lost in the building. Found items may be taken to the Student Center and Activities office during business hours. All found items are turned over to the èßäÊÓƵapp Police Department in Patterson Hall. Any items found after business hours can be turned in directly to èßäÊÓƵappPD.

Audio Visual (AV) Equipment and Guidelines

HTSC partners with the Office of Information Technology to provide audio visual equipment and trained technicians for meetings and events. Outside AV equipment is not permitted in HTSC without prior approval.

  • Guidelines for Use
    • Some meetings and events spaces have self-serve AV equipment. Treat this equipment with care.
    • Non-self-serve AV equipment may not be moved or operated except by an AV technician. Violation of this rule may result in loss of privileges and/or charges in accordance with any damage caused.
    • You may reserve equipment via STABLE. AV requests must be made and confirmed at least five (5) business days prior to your event. Fees may be incurred for last-minute requests.

AV equipment generally does not incur a fee for èßäÊÓƵapp departments, though some exceptions may apply.