Policies and Procedures

Our published policies and procedures detail how we operate and why we deliver services in the way that we do. 

If you are a current resident, you may be looking for our student conduct and community policies.

three students sitting at table with books, papers, and a green backpack in loyd commons

Residency Requirement

èßäÊÓƵapp and families who choose èßäÊÓƵapp are choosing a residential college experience during their first two years. This experience supports students transitioning to èßäÊÓƵapp and supports their success at the university. èßäÊÓƵapp’s residential experience is founded on the Residential Commons system, established in 2014, as a method to improve and foster a more inclusive èßäÊÓƵapp culture. To ensure students are receiving a robust and fulfilling experience, University leaders instituted a two-year on-èßäÊÓƵapp residency requirement for undergraduate students as a part of the Residential Commons system.

This decision to change èßäÊÓƵapp’s residential structure in 2014 was not made lightly, and came from a desire to foster an inclusive èßäÊÓƵapp culture of support that would improve èßäÊÓƵapp life and the lives of students who attend èßäÊÓƵapp. This decision was based on and èßäÊÓƵapp-conducted research demonstrating students who live on-èßäÊÓƵapp have higher GPAs their first and second-year along with higher retention rates. also demonstrates students experience an increase in student development outcomes, interpersonal self-esteem, satisfaction with their undergraduate experience, accessing èßäÊÓƵapp resources, and èßäÊÓƵapp community involvement.  

Since the establishment of the èßäÊÓƵapp Residential Commons, we have seen first-hand the incredible impact that this has had on our students. Overall, first-year retention increased by more than 1% with second-year retention increasing by almost 3%. Additionally, èßäÊÓƵapp on-èßäÊÓƵapp students tend to complete courses at a higher rate without dropping classes and loosing valuable time toward graduation.

As detailed in èßäÊÓƵapp’s : First-year students must live on èßäÊÓƵapp for their first two years at èßäÊÓƵapp and are assigned to 1 of 11 Residential Commons. Within these diverse and dynamic communities, residents have access to peer-mentoring and form stronger relationships with other residents, helping them make èßäÊÓƵapp home.

Beginning with the 2023-24 academic year, new transfer students are not required to live on èßäÊÓƵapp but may apply and be assigned on a space-available basis.

 

Housing Exemptions

èßäÊÓƵapp who wish to request exemption from the residency requirement may submit the request after completing the housing application. The process to request an exemption varies based on your affiliation with the university and when the request is made.

èßäÊÓƵapp has a two-year residency requirement and students are expected to live on-èßäÊÓƵapp for their first two years. The university permits very few exceptions to the two year live-on requirement.

New first-year students who are from Dallas may request a personal exemption from the requirement in order to continue to live at home with parent or guardian.  Exemptions may be requested after a student completes the housing application . If exemption is granted, it is valid for the two years of the requirement.

Generally a student requests to live at home for one of these reasons, and it may be helpful to know the following:

  • Financial reasons:  Approval to live at home may affect a student’s financial aid, so it is recommended students check with their èßäÊÓƵapp financial aid advisor to see how living at home would affect aid.
  • Disability:  The èßäÊÓƵapp Disability Accommodation and Success Strategies (DASS) office works with students to determine what a student needs for accommodation in order to live on-èßäÊÓƵapp using medical documentation and federal ADA guidelines. It is recommended students contact DASS regarding their situation for meeting their needs at èßäÊÓƵapp. (The RLSH office does not accept, review or retain any medical documentation.)
  • Family: The exemption to live at home is only for students from Dallas who will continue to live at home. Exemption is not available for students from outside of Dallas who want to live with relatives or family friends.

Incoming first year students who are married or who are over 21 are not required to live on-èßäÊÓƵapp and should contact us to let us know why they will not live on-èßäÊÓƵapp. 

Exemption Process

  1. Complete your housing application for the upcoming academic year. (The 2025-26 application will be available in February 2025.) Exemption requests are not considered without a completed housing application.

  2. Complete the "Exemption Request" process in the . The request process includes
    • Your written statement for the request 
    • The address where you would live if exempted 

Exemptions are reviewed by designated RLSH staff under the supervision and direction of the Dean of RLSH. Decisions are made on a bi-weekly rolling basis starting in February for the upcoming academic year. Staff will first process returning requests, then requests from incoming students. New students who submit a request by April 15 will receive a response in May. Decisions are sent to the student’s èßäÊÓƵapp email account. If a request is approved, a student is forfeiting their guarantee housing for the remainder of their time at èßäÊÓƵapp. Please note that living off èßäÊÓƵapp may result in reduced financial aid packages.

èßäÊÓƵapp who are denied may appeal to the Housing Exemption Appeal Committee. Appeals must be received within 14 days of the decision email. Appeals can be submitted to housing@smu.edu.

Two-year Commons Assignment

Residence Life and Student Housing has standardized housing practices to improve retention and graduation benefits for all Mustangs. èßäÊÓƵapp remain in their initial Residential Commons for two years, because we've proven the benefits through èßäÊÓƵapp-specific research.

èßäÊÓƵapp’s èßäÊÓƵapp housing follows a , which integrates living on èßäÊÓƵapp into the student experience, and is a distinguishing feature of the university. In 2014, the Residential Commons (RCs) were designed to further support this model, integrate students’ academic and social experiences with their residential experiences, and to better cultivate a sense of belonging.

While the Commons are, at their core, a housing system, they establish the foundation of the unique èßäÊÓƵapp student experience, and are more than just buildings comprised of students, faculty, and staff. The Commons are societies, or collegia, and by picking èßäÊÓƵapp, you chose to be a member of a Commons, which is a two- to four-year membership and a lifetime association.

Each Commons at èßäÊÓƵapp is home to a diverse cross-section of students from all majors, with a host of interests, and from different grade levels and backgrounds, all united by their shared experience on the Hilltop. By having created a holistic student experience, èßäÊÓƵapp is able to simultaneously address academic, substance and other concerning issues, while bolstering student success.

In 2019, èßäÊÓƵapp and Residence Life and Student Housing engaged in research to confirm that we were providing the experience we promised to our students via the Residential Commons system, to further strengthen the Commons’ effectiveness, and to provide a framework to ensure consistency in the experience and benefits to the 2,600+ Mustangs in the Commons every year.

This research demonstrates we are aiding student retention and graduation efforts but not constantly throughout our housing system. We have come to find that in every student cohort who remained in their RC for two or more years reports up to 2.54% higher retention then those who did not remain in their initial RC. We have further documented that third-year retention and graduation rates are higher for students who live in the same RC for two years.

Therefore, in 2021 Residence Life & Student Housing (RLSH) adjusted some housing practices to standardize these retention and graduation benefits for all Mustangs. RLSH will now prioritize students completing their first two years of college in the same RC through policies and processes. And in order to have a diverse community, it is important for students to stay in their same community avoiding a process of self-selection creating more homogenous communities. These housing changes are consistent with current university retention efforts and support the work of èßäÊÓƵapp in Four. èßäÊÓƵapp in Four is a university-wide initiative devised to fulfill the university’s accreditation requirements that focus on improving four-year undergraduate graduation and retention rates.

The Residential Commons system and Residence Life and Student Housing will continue to monitor retention as it relates to the RCs and adjust if needed. However, we must remain consistent in our housing practices to see if these changes prove as beneficial, or more beneficial, than we have historically seen. Since these new policy decisions were based on empirical research, we are confident that these changes will drive improvement of retention and graduation rates, foster an inclusive community, and create a sense of belonging that will benefit all Mustangs at èßäÊÓƵapp. We appreciate your understanding of our rationale and how we work to support student success via these practices.

Housing Assignment Priority

èßäÊÓƵapp is committed to providing an on-èßäÊÓƵapp residential experience for all first- and second-year students and provides upper-division housing options for some third- and fourth-year students. Demand for housing is very high, and we work to accommodate as many students as possible.

Residence Life and Student Housing (RLSH) processes housing applications in the order they are received, based on the student classification. Below you can learn about housing assignment timelines and our priority order as they relate to the fall semester. Spring housing application have a similar priority order, but the timeline for assignments will differ.

Incoming, or new, first-year students are required to live on-èßäÊÓƵapp and should complete a housing application as soon as they pay their deposit. èßäÊÓƵapp should apply by May 10, unless admitted after that date.

The roommate request deadline is June 1.

Assignments are made in June and communicated to students via their èßäÊÓƵapp email address in mid-July. Housing assignments are made on a rolling basis for students who apply later than early-July.

Residency-required students, generally second-year students, must complete a housing application by March 1 to participate in Room Selection. Those who do not meet this deadline or who do not select a room during the advertised Room Selection period will be manually assigned to one of the below options:

  • A space in their Residential Commons
  • A space in Upper Division Housing
  • Any other available space

Current residents without a residency requirement must complete the application by March 1 to be included in room selection. Those not picked up to participate in room selection are placed on the "Stand-by" list and are not guaranteed housing.  Non-required students on Stand-by should prepare a back-up plan for housing. If an off-èßäÊÓƵapp lease is signed, students should email housing@smu.edu immediately to cancel their housing application to avoid cancelation penalties.

èßäÊÓƵapp who are not current residents are not eligible to participate in Room Selection but may inquire after April 1 to see if applications are being accepted, based on demand for housing. 

Addition information for continuing residents can be found at Reapplication and Room Selection.

 

Transfer students should complete a housing application as soon as they pay their deposit. èßäÊÓƵapp should apply by May 10, unless admitted after that date. 

  • Housing is very limited for incoming transfers and assignments are made on a space available basis.
  • The roommate request deadline is June 1, regardless of when the student is admitted. 
  • Priority of assignment is given to students who are 20 years of age or younger in housing application-date order.
  • Assignments for transfer students are made in July with notification in mid to late July.
  • Housing assignments are made on a rolling basis for students who apply later than early-July when space permits.

Effective Fall 2023, transfer students do not have a housing requirement.  Transfer students should be prepared to look for housing off-èßäÊÓƵapp. Transfers who cancel housing after assignment are subject to cancellation penalties.

 

Current students who lived off-èßäÊÓƵapp the prior academic year may contact RLSH to inquire about availability. Application will be opened in April, if space is available. Housing availability is very limited and assignments will only be made if space is available in Late July and August.

This includes students who were exempted from the residency requirement their first year and would like to live on èßäÊÓƵapp their second year at èßäÊÓƵapp. èßäÊÓƵapp should prepare a back-up plan should on-èßäÊÓƵapp housing not be available. If an off-èßäÊÓƵapp lease is signed should email housing@smu.edu immediately to cancel their application to avoid cancelation penalties. 

Graduate students are encouraged to check out the èßäÊÓƵapp Apartments. 

 

 

 

Faith-based Assignment Considerations

In instances where a housing policy, procedure or requirement conflicts with a student’s sincerely held faith-based practice or beliefs, RLSH will make good faith efforts to meet a student’s request for housing considerations during the assignment process. Most students requesting a faith-based need can be supported through on-èßäÊÓƵapp housing options. 

For incoming students, a request for a faith-based housing assignment consideration must be made at the time of application, prior to assignment. Returning students should first participate in the reapplication process and work to self-select a space that best fits their faith-based considerations.

Please note that if a student requests an assignment consideration after living on èßäÊÓƵapp the student may be asked to clarify or explain the change in circumstances prompting the request.

For faith-based housing assignment consideration, students may submit a housing request with their housing application on the èßäÊÓƵapp Housing portal. The student must provide the following information:

  • The reason you need an assignment consideration related to faith-based practice or belief.
  • A description of the consideration you are requesting.
  • How this request for consideration will help resolve the conflict between your faith-based beliefs or practices and living on èßäÊÓƵapp.
  • If a returning student, clarify or explain the change in circumstances prompting the request.

Faith-based/religious considerations in assignments are not guaranteed but will be granted as space permits.

When there is more than one alternative that eliminates a conflict with the student's faith-based beliefs, RLSH will make assignment to the alternative which least disadvantages the individual. Please understand that assignments may not be your preferred assignment.

RLSH is not required to grant a student an exemption from housing if a requested assignment consideration can be made that eliminates the conflict. Please note: Requesting exceptions to housing assignment policy or procedure for faith-based purposes is separate from the disability accommodations process. If you are seeking housing exceptions for faith-based purposes and accommodations for medical conditions or disabilities, please also follow the process for requesting a DASS housing accommodations.